Tuesday, January 17, 2012

Writing to a text file from SQL Server

It has been a while since I've contributed to the blog . . . not because I've had nothing to say. In this time, I've been spending a lot of time working with SQL Server, producing useful stored procedures (and insights). In this post, I discuss one of them, a stored procedure in SQL Server to write text to a file.

This stored procedure is a utility. I learned a lot along the way while trying to write it. This post is intended to explain these learnings.

The approach that I'm taking is to use xp_cmdshell to write one line at a time using the DOS echo command. A different approach uses OLE automation and the File System Object. I couldn't get this to work, possibly because it requires configurations that I don't know about; possibly because I don't have the right permissions.

My stored procedure is called usp__AppendToFile and the code is at the end of this post. If you care about naming conventions, here is the reasoning behind the name. The "usp" prefix is for user stored procedure. Starting a stored procedure with usp or sp seems redundant to me, but appears to be a common and perhaps even a best practice. The double underscore is my convention, saying that this is a utility. It is then followed by a reasonable name.

usp__AppendToFile does the following: It takes a string (varchar(max)) and an optional end-of-line character. It then writes the string, one line at a time, using the echo command in DOS. By passing in the end of line character, the stored procedure can work with text that uses the DOS standard end of line (carriage return followed by line feed, the default) as well as other standards.

Although seemingly simple and using familiar tools, I learned several things from this effort.

My first lesson is that in order to write to a file, you need to be able to access it. When running you a command in SQL Server, it is not really "you" that needs permissions. The SQL Server service needs to be able to access the file. And this depends on the user running the service. To see this user, go to the Control Panel, choose the Administrative Tools, and select Services. Scroll down to find the SQL Server service (called something like SQL Server Agent), and look in the column Log On As.

As an example, the user running the service on one machine used a local machine account rather than a Windows verified domain account. For this reason, SQL Server could not access files on the network. Changing the service to run on a Windows-authenticated enabled SQL Server to create a file. (The alternative of changing the permissions for the user was not possible, since I do not have network sys admin privileges.)

The second lesson is that in order to write to a file using xp_cmdshell, you need to have xp_cmdshell enabled as shown here. There are good reasons why some DBAs strongly oppose enabling this option, since it does open up a security hole. Well, actually, the security hole is the fault of Microsoft, since the command is either enabled or disabled at the server level. What we really want is to give some users access to it, which denying others.

Third, the DOS way to write text to a file is using the echo command. Nothing is as simple as it seems. Echo does generally write text. However, it cannot write an empty line. Go ahead. Open a CMD shell, type in echo and see what happens. Then type in echo with a bunch of spaces and see what happens. What you get is the informative message: ECHO is on. Thanks a bunch, but that's not echoing what was on the command line.

I want my procedure to write blank lines when it finds them in the string. To fix this problem, use the echo. command. For whatever reason, having the period allows an empty line to be written. Apparently, other characters work as well, but period seems to be the accepted one.

The problems with DOS seem solved, but they are not. DOS has another issue: some special characters are interpreted by DOS, even before echo gets to them. For instance, > is interpreted to put the results to a file; | is interpreted as a pipe between commands, and & is interpreted as a background command. Fortunately, these can be escaped using the DOS escape character, which I'm sure everyone knows is a caret (^).

But, this issue does not end there, because special characters might be in a string, in which case they do not need to be escaped. Parsing a string in a stored procedure to find quotes is beyond the range of this stored procedure. Instead, if there are no double quotes in the string, then it escapes special characters. Otherwise, it does not.

Combining these lessons, here is what I consider to be a useful utility to write a string to a text file, even when the string consists of multiple lines.

CREATE procedure usp__AppendToFile (
@str varchar(max),
@FileName varchar(255),
@EOL varchar(10) = NULL
) as
if @EOL is NULL
set @EOL = char(13) + char(10);

-- the period allows for empty lines
declare @prefix varchar(255) = 'echo.';
declare @suffix varchar(255) = '>>'+@FileName;

-- Escape special characters so things work
-- But escapes work funny when in double quotes (and maybe single quotes too)
set @str = (case when charindex('"', @str) = 0
then replace(replace(replace(@str, '|', '^|'), '>', '^>'), '&', '^&')
else @str

while (@str <> '')
declare @pos int = charindex(@EOL, @str);
declare @line varchar(8000) = (case when @pos > 0 then left(@str, @pos) else @str end);
set @str = (case when @pos > 0 then substring(@str, @pos+2, 1000000) else '' end);

set @line = @prefix+@line+@suffix;

--write @line to file;
exec xp_cmdshell @line;

end; -- usp__AppendToFile


  1. Thanks for sharing, I have circulated to my colleagues

  2. Question: Are you saying (in your code), that the actual string you are working with comes directly after the "as"? Just saying, I'm not seeing anywhere in your code the actual content that you are writing to file (?) Is it coming from a query? Where's the query?

  3. i tried to html tags to file, it's not working

  4. Does this code works for SQL Server 2012?

  5. I have ran the procedure and I am getting a result Access denied


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